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FILING & DOCUMENTATION: TRANSFORMATION TO DIGITAL FILING, 16-17 June 2025_Kota Kinabalu

INTRODUCTION

In today’s fast-paced digital era, organizations are increasingly moving away from traditional paper-based filing systems toward efficient and secure digital documentation. A well-structured digital filing system improves accessibility, enhances security, ensures compliance, and streamlines workflows, ultimately increasing productivity.

This two-day course is designed to help professionals transition from conventional filing methods to a modern, digital filing system. Participants will learn best practices for digitizing documents, organizing digital files systematically, implementing secure storage solutions, and ensuring compliance with data protection regulations. The course also covers change management strategies to encourage adoption and sustain long-term efficiency improvements.

By the end of this training, participants will be equipped with the knowledge and skills to effectively transform their organization’s filing system, reducing physical storage dependency, and enhancing operational efficiency.

This Course Include

CONTACT INFORMATION

COURSE OBJECTIVES

By attending this course, participants will be able to:

  • Assess and evaluate their current filing system to identify inefficiencies and opportunities for digital transformation.
  • Develop a structured digital filing system with standardized naming conventions and metadata for easy document retrieval.
  • Implement a digitization process using scanning techniques, OCR technology, and standard file formats.
  • Select and integrate an appropriate Document Management System (DMS) that aligns with organizational needs.
  • Ensure data security and compliance with industry regulations through encryption, authentication, and audit trails.
  • Set up access controls and backup measures to maintain document integrity and disaster recovery.